Control your margins from purchase requisition to point of sale. Seamlessly connect SRM, POS, inventory, batch/expiry traceability, and accounting with automated anomaly detection and smart replenishment forecasting.
Supplier AgroSud: +14.2% on billed unit price vs PO #PO-8921
Fresh Butter 82%: 180 kg received out of 250 kg ordered (Mobile scan receipt)
Flour T55: Switch to Northern Mill (Score 96.4/100, 24h lead time, estimated savings: €820/mo)
No more silos between POS checkouts, warehouses, procurement teams, and accounting. Every event automatically triggers the next step.
Real sales at the counter or B2B routes. Instant inventory deduction.
Dynamic safety stock calculation and stockout risk prediction.
Automatic best supplier selection (price, lead time, quality rating).
Automated generation and secure electronic PO transmission.
Mobile GS1-128 scanning, quality control, batch/expiry logging, and cold chain check.
Automated 3-way matching (PR, PO, GRN, Invoice), ledger posting, and lettering.
Without proactive SRM and automated reception controls, food distributors' profit margins quietly slip away.
Lost sales to competitors and penalty fees for missed deliveries to restaurants or supermarket clients.
Overdue suppliers left unfollowed, unnoticed partial shipments that freeze order fulfillment.
Reordering by habit from the same vendor when an approved equivalent SKU is available for 12% less.
Unapproved price creep on invoices going unnoticed due to lack of line-by-line 3-way matching.
newERP does not just record purchases: our engine continuously calculates a weighted dynamic score for each vendor across 4 key pillars.
Volume discount analysis, free freight thresholds, and historical price trends.
On-time delivery rate tracked live during mobile reception scans.
Tracking of backorders, shortages, stockouts, and shipping accuracy.
Dispute history, cold-chain temperature logs, and dock rejections.
SKU: Extra Virgin Olive Oil 5L (Requirement: 120 units)
Built from the ground up to solve the unique operational challenges of food wholesale and foodservice logistics.
From purchase requisition to bank payment. Multi-level approval workflow, budget control, and 1-click payment authorization (BAP).
Scan pallets and cartons right off the truck. Instant logging of batch/lot numbers, expiration dates (DLC/DLUO), and temperature checks.
Continuous 3-Way Matching engine: automated flagging of short deliveries, unnegotiated price increases, and mismatching invoices.
Compute true product margins by factoring freight, refrigerated logistics, customs duties, and warehouse handling directly into unit costs.
Give growers and suppliers secure direct access to view POs, acknowledge delivery dates, upload ASNs, and exchange messages.
A modern tech stack: EDI (EDIFACT / ANSI X12), Peppol e-invoicing, GS1 barcode compliance, ASN, and AI demand forecasting.
| Capability / Wholesaler Challenge | Legacy ERPs | newERP Food Edition |
|---|---|---|
| Direct loop: POS → Sales → SRM → Replenishment | Disconnected modules, manual re-entry | ✓ Native real-time automated procurement loop |
| Best supplier recommendation engine | Unavailable or static vendor list | ✓ Dynamic multi-criteria scoring (price, lead time, quality, savings) |
| Automated 3-way invoice anomaly detection | Manual post-payment invoice audits | ✓ Automated alert & payment hold prior to payout |
| Mobile batch/lot & expiry (DLC/DLUO) traceability | Bulky, expensive proprietary industrial hardware | ✓ Scan on any smartphone or standard Bluetooth scanner |
| Native Supplier Portal & EDI / Peppol integration | Expensive third-party add-ons & connectors | ✓ Included natively out-of-the-box |
| Real landed cost (TCO) calculation | Approximated offline Excel spreadsheets | ✓ Automated integration of all freight, customs, & landing fees |
Through automated 3-way matching, newERP reconciles line-by-line the approved purchase order, the mobile goods receipt note, and the supplier invoice. If quantities are missing or unagreed price increases occur, payment is automatically placed on hold with an instant alert.
The SRM continuously scores suppliers across 4 pillars: negotiated pricing and volume rebates, actual delivery speed, order fill-rate accuracy, and quality/shelf-life compliance. When reordering is needed, the engine recommends the vendor offering the best overall trade-off and highlights estimated savings.
As soon as a sale is recorded at the POS, inventory is decremented in real-time. When stock reaches the AI-calculated reorder point, an optimal purchase order is suggested and transmitted via EDI/Peppol. Upon arrival, mobile scanning verifies lots and expiry, and the approved invoice directly updates the financial ledger.
Yes, newERP natively supports GS1-128 and SSCC barcode generation and scanning, EDIFACT protocols for large retailers, and the Peppol network for mandatory electronic invoicing.
Join the food wholesalers and distributors who trust newERP to automate purchasing, secure dock receptions, and boost profitability.
