|
★
What should I order, from whom, when, and in what quantity?
|
Without predictive tooling, purchasing managers navigate blindly across dozens of spreadsheets, uncertain inventory counts, and scattered catalogs. They end up ordering wrong products, from the wrong vendor (pricier or unreliable), too late (costly stockouts) or too early (frozen working capital), and in gut-feeling quantities.
|
Optimal purchasing decision in 1 click
KOYO combines all 4 critical purchasing decisions into a single automated cockpit: 1. WHAT: Material Requirements Planning (MRP) audits on-hand stocks, sales reservations, and pipeline demand to isolate critical SKUs. 2. FROM WHOM: The SRM matrix compares net prices, tier discounts, free-freight thresholds, and supplier OTIF punctuality scores. 3. WHEN: Dynamic Reorder Points trigger orders at the exact required date based on live supplier lead times. 4. HOW MUCH: Economic Order Quantity (EOQ) models factor in average daily sales velocity, seasonality curves, and packaging units (cartons/pallets).
|
|
#1
1. Orders via WhatsApp / email
|
Sales reps or buyers send orders manually via text messages or unstructured emails. High risk of oversights, wrong product codes, lost attachments, no formal acknowledgment, and zero legal audit trail.
|
-100% lost or forgotten orders
Collaborative Supplier Portal & Multi-Channel Automation (EDI / Peppol / WhatsApp API / Web Portal). KOYO automatically centralizes purchasing needs and issues standardized, timestamped purchase orders. Every order features digital acknowledgments, read status, and real-time lifecycle tracking.
|
|
#2
2. No visibility on actual replenishment needs
|
Urgent orders are placed only when warehouse or store staff visually notice empty shelves. Results: emergency stress, high express shipping fees, and chaotic lead times.
|
100% proactive anticipation
Automated Replenishment Engine & Dynamic Reorder Points. KOYO calculates optimal alert thresholds in real-time by cross-referencing on-hand stock, allocated stock, incoming shipments, supplier lead times, and recent sales velocity. The purchasing cockpit suggests replenishments before shortages occur.
|
|
#3
3. Overstocking & locked working capital
|
Excessive purchasing as a safety buffer or to reach uncalculated free shipping tiers. Consequences: severely locked working capital, congested warehouses, and high shrinkage from breakage or expiration (DLC/DLUO).
|
Up to -35% working capital lockup
Intelligent Net Requirements Calculation (MRP) & Stock Turn Velocity Monitoring. KOYO safeguards your cash flow by calculating optimal safety stock based on true consumption velocity. For food wholesalers, it strictly manages expiration dates (DLC/DLUO) and alerts on slow-moving inventory.
|
|
#4
4. Stockouts and lost revenue
|
Late purchasing or misjudged supplier lead times. Direct consequences: unfulfilled customer orders, lost turnover, and lasting damage to client trust.
|
99.8% customer service fulfillment rate
Imminent Stockout Prediction & Multi-Depot Stock Transfers. Proactive alerts triggered before safety buffers are breached, automated delivery scheduling, and instantaneous inter-depot stock reallocations to fulfill customer orders.
|
|
#5
5. Fluctuating and volatile supplier prices
|
Nobody has instant visibility on which vendor offers the best net price at the moment of order placement, especially during volatile market price changes.
|
Up to 12% savings on procurement spend
Dynamic Purchase Price Comparator & Line-by-Line History. KOYO indexes every vendor invoice line and maintains an up-to-date multi-vendor matrix per item (volume rebates, lead times, delivery thresholds). KOYO highlights the most profitable vendor and displays pricing history for stronger negotiation leverage.
|
|
#6
6. Gut-feeling purchasing quantities
|
Purchasing is based on intuition or subjective impressions rather than verified historical sales curves and empirical market demand.
|
Zero guesswork and 100% calibrated order volumes
Predictive Demand Algorithms Based on Historical Sales & Seasonality. KOYO computes average daily sales, 30/60/90-day moving trends, seasonal spikes, and confirmed pre-orders to recommend purchase volumes scientifically calibrated to future demand.
|
|
#7
7. Vendor fragmentation and catalog sprawl
|
Scattered catalogs, varying payment terms (net 30, net 60, early payment discounts), and conflicting delivery thresholds make vendor comparison painful and time-consuming.
|
360° consolidated vendor visibility
Centralized SRM (Supplier Relationship Management) & Vendor Scoring. Unified master vendor records, On-Time In-Full (OTIF) scorecards, delivery quality tracking, and instant commercial terms comparison for faster procurement decisions.
|
|
#8
8. Manual paper approvals and bottlenecks
|
Purchase orders physically bounce between desks for signatures or get stuck in overflowing email inboxes, causing critical procurement delays.
|
Approval cycle cut from days to minutes
Automated & Mobile Multi-Tier Approval Workflows. Configurable authorization rules based on order value, cost center, margin threshold, or budget overrun. Executives receive instant push notifications and approve or reject with 1 click from their mobile devices.
|
|
#9
9. Data entry errors (product, pricing, quantities)
|
Manual spreadsheet entries: incorrect SKU ordered, unagreed prices on supplier invoices, or invoiced quantities exceeding goods physically received at the loading dock.
|
Zero margin leaks and 0 data entry errors
GS1-128 Barcode Scanning & Automated 3-Way Matching. Mobile warehouse receipt guided by barcode scanning and automated line-by-line reconciliation between Purchase Order, Delivery Note, and Supplier Invoice. Any price or quantity gap immediately locks payment and prompts a debit note request.
|
|
#10
10. Zero real-time order tracking
|
Nobody has exact status visibility: has the supplier acknowledged the PO? Is it in transit? Partially shipped? Overdue? Employees waste precious hours chasing carriers and vendors by phone.
|
End-to-end operational traceability in real time
Operational Traceability Cockpit & Automated Backorder Management. Real-time lifecycle tracking per line: Issued → Acknowledged → In Transit (ASN) → Partially Received → Fully Conforming → Invoiced. Automated supplier chasing when agreed delivery windows lapse.
|
